The same thing goes for stoves and other heating sources: Preparing simple dishes ahead of time or opting for room-temperature dishes may be the best bet. If there won’t be any refrigerator access, choose simple foods that can be out for the duration of the event. Make a plan for which equipment will be provided by them and what others are responsible for. Depending on the venue, they may need to bring their own source of heat (like propane grills), tents to keep out of the sun, and equipment to keep food cool and safe. Talk through the logistics of catering an outdoor event with your vendor and make sure they have experience running events outdoors. Is it windy? Is it in a low-lying area that gets very wet? Are there a lot of bugs? Make note of anything you notice on your tour so that you can come up with a plan for it. Also note any quirks or challenges related to the venue. Note special features you’d like to highlight, such as a lake to serve as a backdrop or a tree to hang lights. Take the chance to tour the venue and start looking for what the space might need. If you’re going to a more natural setting with less infrastructure in place, you’ll have more work ahead of you to get everything in order. Are you headed to a venue that normally has events outdoors? If so, everything should run pretty smoothly. It’s going to make a big difference for the logistics and the overall feel of the event. The venue is an important component of any outdoor event. Discover how to plan an outdoor event in a few simple steps: 1. We include tips, tricks, expert advice, and some of the top event planning tools needed to make everything go off without a hitch. Want to learn how to plan an outdoor event that attendees will love? Keep reading!īelow, we cover all the essentials of how to plan an outdoor event. But while they tend to be a bit more casual than their indoor counterparts, planning for them is anything but. Whether it’s an outdoor wedding, a corporate event, or even a family gathering, outdoor events are a great way to take advantage of nature and do something a little different.
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